Make a budget

Bryan Money, 1896-1900

In brief

The amount we usually suggest you budget for a THATCamp is about $4000 for 100 people ($40 per person), but, as you can see from the past THATCamp budgets below, you can hold a THATCamp for even less than that.

Budgeting for your THATCamp

THATCamps are cheap and informal by design, so we recommend that you set as low a budget as possible. The biggest cost is usually the food, so if you really need to keep costs low, consider letting people buy their own lunch or even (gasp!) their own coffee. The other large cost of holding an unconference is the space: hotels and conference centers are very expensive, and therefore many THATCamps are held at a university, where a member of that university’s community can usually reserve space for free. Remember, too, that while it’s become a bit of a tradition to offer free t-shirts to THATCampers, you’re under no obligation to do so. T-shirts usually cost at least $8 per person, so eliminating them can save $1000 or more from your budget.

If you ask for donations from participants, you can usually expect about 50% of the participants to donate $10 or more apiece (for 100 attendees, expect to make $10 apiece from 50 participants, i.e., about $500). Don’t forget to plan for a 15% cancellation rate.

Past THATCamp Budgets

When you’re done with your THATCamp, we’d love to add your budget to the below spreadsheet. Submit your THATCamp budget.

Direct link to the above spreadsheet in Google docs.

RCHN Mellon Mellon