Notes from 4/22 THATCamp Council meeting

[Amanda French]

Many heartfelt thanks to Micah Vandegrift for taking these notes at the THATCamp Council meeting on 4/22. The next meeting is scheduled for June 16th (Bloomsday!) at 3pm Eastern.

THATCamp Council Meeting 4/22/2014, 1pm

Attendees: Amanda French (Silla), Patrick Murray-John (Incoming Chair), Jeff McClurken, Anastasia Salter, Frédéric Clavert, Miqueas Vandegrift

Introducción general por Amanda
– Congrats and thank yous.
– two things council goals: 1) moderate forums/social media, 2) everything else (Revising Charter, Actas, Documentación, misc projects), 3) community support email address.

Repasando la logística del Consejo
Amanda – get us all access to email/twitter, privileges to moderate the Forums.
*Council will monitor the Twitter/hashtag, respond as we can.

Escoger un Presidente (asumir chairship después de esta reunión)
– Patrick Murray-John nominated and voted in.

Asignación de responsabilidades (moderación del foro, Cuenta de Twitter, etcétera)
@thatcamp.org">info@thatcamp.org – email address will forward to Patrick as well as to CHNM sysadmin
Amanda will make sure logistics work out
Miqueas: Do we try to attend THATCamps in our regional area?
Generally we are encouraged to attempt to attend when we can. — see the Council Charter http://thatcamp.org/council bajo «Responsabilidades del Consejo»

Ponerse de acuerdo sobre la frecuencia para satisfacer
Quarterly
Probably try to meet more regularly in busy seasons (mid-Fall semester, mid-Spring semester)

Hacer modificaciones a la Carta
la adición de un método para eliminar un Presidente
«Cualquier miembro del Consejo THATCamp puede convocar una reunión para proponer el cese de un Presidente que no responde o negligente. El Presidente actual debe ser invitado a la reunión en el momento oportuno. El miembro del Consejo de convocatoria servirá como Presidente en funciones de esa reunión y debe publicar la agenda de la reunión con una justificación para proponer la eliminación de la Cátedra públicamente al menos una semana de antelación. Five Council member votes in favor are required at the convened meeting in order to remove a Chair.»
language proposed and voted in by the Council. Will announce to the community. If there are comments/issue with this language, it will be added to the next agenda.

la eliminación de la sección sobre los procedimientos de primeros electorales
Jeff will serve 1 year term; allowed to run again.
Patrick, Tom and Amanda will rotate off after one year.
clarifying “openness” of meetings, clarificar las políticas sobre registro de las sesiones y las grabaciones de publicación
Chair has the responsibility to «Ensure that community members who request to join a public meeting have appropriate access to the meeting”
do we record meetings? how? how to share?
default will be that we do not record meetings, but Council can vote at any time to record a meeting. Voted and passed.

Discussing whether to delete the THATCamp Google Map y la THATCamp Google Calendar
– We decided to keep them for archival purposes, but they will not be updated as the functionality has been integrated into the THATCamp site.

(new item) Fundraising
– Background – most of it was used to provide travel support thru fellowships/scholarships
– What is the role of the Council on fundraising?
– Logistically complicated when involving $$. CHNM as organization to funnel? Explored in the past, and not possible.
– Add a help page to the site encouraging home organizational support from the outset
– Amanda will work out text for a Help page and send it around

Adopting a Code of Conduct (política contra el acoso)
We explored how and why this is an important step to take.
CHNM forked Code4Lib’s on github
Amanda will take that text and move to GDoc
We’ll coordinate and work over the text, announce to the community and work to ratify.

Agenda Item for next meeting?
– Strategic communication plan? who is responsible for responding to journalists?

La programación de la próxima reunión
3pm EST April 16th

VOTES:

1st votes were for changing charter 1) remove 1st election language and 2) add language removing chair

2nd votes on new language for resp. of chair to make sure meeting is open, i.e. has access

3rd a) remove responsibility of the Chair to record meeting, b) add option for any council member to propose recording and Council will vote.

[Autor]

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