从Notes 4/22 THATCamp委员会会议

[阿曼达法国]

Many heartfelt thanks to Micah Vandegrift for taking these notes at the THATCamp Council meeting on 4/22. The next meeting is scheduled for June 16th (Bloomsday!) at 3pm Eastern.

THATCamp Council Meeting 4/22/2014, 1下午

Attendees: 阿曼达法国 (椅子), 帕特里克·默里 - 约翰 (Incoming Chair), Jeff McClurken, 阿纳斯塔西娅索尔特, 弗雷德里克卡尔弗特, 弥迦书Vandegrift已

General introduction by Amanda
– Congrats and thank yous.
– two things council goals: 1) moderate forums/social media, 2) everything else (Revising Charter, 诉讼, 文档, misc projects), 3) community support email address.

Going over the logistics of the Council
阿曼达 – get us all access to email/twitter, privileges to moderate the Forums.
*Council will monitor the Twitter/hashtag, respond as we can.

Picking a Chair (to assume chairship after this meeting)
– Patrick Murray-John nominated and voted in.

Allocating responsibilities (forum moderation, Twitter帐户, 等等)
@ thatcamp.org">info@ thatcamp.org – email address will forward to Patrick as well as to CHNM sysadmin
Amanda will make sure logistics work out
弥迦书: Do we try to attend THATCamps in our regional area?
Generally we are encouraged to attempt to attend when we can. — see the Council Charter http://thatcamp.org/council 下 “理事会的职责”

Agreeing on how often to meet
Quarterly
Probably try to meet more regularly in busy seasons (mid-Fall semester, mid-Spring semester)

Making revisions to the Charter
adding a method to remove a Chair
“任何THATCamp委员会成员都可以召开会议，提出拆除无响应或疏忽主席. 现任主席必须邀请到会议及时. 召集委员会成员将作为代理该次会议的主席，并必须张贴一个理由会议议程本周事先提出拆除主席的公开至少一个. Five Council member votes in favor are required at the convened meeting in order to remove a Chair.”
language proposed and voted in by the Council. Will announce to the community. If there are comments/issue with this language, it will be added to the next agenda.

removing the section on first election procedures
Jeff will serve 1 year term; allowed to run again.
帕特里克, Tom and Amanda will rotate off after one year.
clarifying “openness” of meetings, clarifying policies on recording meetings and posting recordings
Chair has the responsibility to “Ensure that community members who request to join a public meeting have appropriate access to the meeting”
do we record meetings? 如何? how to share?
default will be that we do not record meetings, but Council can vote at any time to record a meeting. Voted and passed.

Discussing whether to delete the THATCamp Google Map 和 THATCamp Google Calendar
– We decided to keep them for archival purposes, but they will not be updated as the functionality has been integrated into the THATCamp site.

(new item) Fundraising
– Background – most of it was used to provide travel support thru fellowships/scholarships
– What is the role of the Council on fundraising?
– Logistically complicated when involving $$. CHNM as organization to funnel? Explored in the past, and not possible.
– Add a help page to the site encouraging home organizational support from the outset
– Amanda will work out text for a Help page and send it around

Adopting a Code of Conduct (反骚扰政策)
We explored how and why this is an important step to take.
CHNM forked Code4Lib’s on github
Amanda will take that text and move to GDoc
We’ll coordinate and work over the text, announce to the community and work to ratify.

Agenda Item for next meeting?
– Strategic communication plan? who is responsible for responding to journalists?

Scheduling next meeting
3pm EST April 16th

VOTES:

1st votes were for changing charter 1) remove 1st election language and 2) add language removing chair

2nd votes on new language for resp. of chair to make sure meeting is open, 即. has access

3rd a) remove responsibility of the Chair to record meeting, B) add option for any council member to propose recording and Council will vote.

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